Case Study

Payroll & PF/ESI Compliance for Ajit Electro Controls

Cleaning up years of compliance backlog and building a streamlined monthly process for a growing electrical manufacturing company in Pune.

Client Background

Ajit Electro Controls is a Pune-based manufacturer of electrical control panels and automation systems with over 300 employees across two manufacturing facilities. They were managing PF, ESI, PT, and MLWF compliance in-house but facing mounting errors and missed deadlines as their workforce grew.

The Challenge

The client had accumulated 6 months of delayed PF returns, 2 pending ESI inspection notices, and incorrect professional tax deductions. Their HR team of two was overwhelmed by the complexity of managing compliance across two facilities with different shift timings and wage structures. They were facing potential penalties from the EPFO and ESIC authorities.

Our Approach

• Conducted a comprehensive audit of 6 months of historical compliance data across both facilities
• Cleaned and reconciled employee PF, ESI, and PT data for all 300+ employees
• Filed all pending monthly returns and coordinated with EPFO and ESIC to close inspection notices
• Implemented a monthly compliance calendar with automated reminders and challan preparation
• Assigned a dedicated compliance officer as single point of contact for both facilities

Results

Ajit Electro Controls now enjoys penalty-free compliance with zero HR team hours spent on statutory filings. They have since engaged us for labour law audit services across both manufacturing facilities.